ALL MEETING PARTICIPANTS |
Chairs | Presenters (Authors) | Panelists | Discussants | Hosts |
Poster Presenters |
Industry Council Co-Chairs | Interest Section Co-Conveners | Committee Chairs

PROCEEDINGS AUTHOR GUIDELINES | PAPER/ABSTRACT UPLOAD | PARTICIPANT COMMUNICATION ARCHIVE

Dear LERA 72nd Annual Meeting Participant,

Thanks for attending and participating in our LERA 72nd Annual Meeting. We are excited you will be with us for our first ever virtual conference! Bookmark this page and check back often. Here, we will post links, checklists, and information that you will need to have in hand as the meeting approaches. Participants presenting a paper are invited to publish this in the Proceedings of the LERA Annual Meeting (Chairs/Discussants are invited to publish remarks and poster session participants are invited to publish an abstract.) as well as submit your paper to the LERA/ILR Review Best Paper Competition for publishing in the ILR Review.

Cordially,
LERA Staff

Information for All Meeting Participants

Checklist - to do
beginning Apr 2020

What should I prepare?

Checklist - to do
Apr-May 2020

1.Save the Dates!
The four-day virtual conference will take place June 13-16, 2020. 

1. Plan your virtual presentation (PowerPoint with live video, and/or recorded video) You can determine which delivery method works best for your session and time zone. This Virtual Toolkit may help you decide

1. Register for the meeting at the LERA Website. Login information will be shared to those registered as soon as it is ready for presentation uploads. 

2. Check your listing in the program. Is it accurate? Send updates to [email protected] for the virtual session gallery (coming soon).

2. Practice your virtual presentation set-up with a colleague to ensure that your equipment will all function as you expect.

2. Read the sections below that pertain to you for further details about what to expect at the meeting, and additional deadlines.

3. Contact your session Chair. Find out who this is using the online program. Get in touch and find out about any special instructions.

  • Preview your webcam.
  • Test the microphone.
  • Check your internet speeds.
3. Submit your paper for publication in the LERA Proceedings!

4. Plan the dates you will attend by reviewing the program, your session dates/times, and other sessions you should preview and attend.

3. Record and upload your presentation files to LERA's Box folder HERE, so we can have them uploaded and ready for you to present.  4. Read the latest on Virtual Session FAQs and the Toolkit for Virtual Sessions and Presentations


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Additional checklists for each role are listed below.

Session Chairs

Thank you for participating in our upcoming virtual LERA Annual Meeting! We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months. Session chairs play a very special role at our meeting; without you, a successful event would not be possible. Please download and read this letter with more complete information about chairing a session at the LERA meeting. Here is a brief summary:

1. Please familiarize yourself with the newest material on adjusting from a face-to-face to virtual environment:

2. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes, please let us know and we will update the information online. We only list one primary affiliation for any given participant, to save space and be fair to everyone, and at this time, we do not print job titles.

3. Contact Session Participants As early as practical, we ask that you contact your session participants, let them know who you are and how they can contact you, communicate with them how you intend to run the session (how long do you want them to speak?), request information that you need from them, and remind them of the pertinent deadlines involved. Please re-affirm if you will be moving ahead with a virtual format of your session with all of your session participants in the new LERA virtual meeting environment and let us know via this form by April 17. We have established a Box folder for your session to help you coordinate the exchange of files between your session participants, but if you prefer another method, then please give them your instructions. You will need to request bios from all session participants, as well as any paper and/or presentation files. Updated versions of files can be uploaded over time, if need be, and Box will over-write files of the same name. Any contact information we might have can be found in the LERA Member Directory.

4. Request biographies, due May 3 You will need to introduce each participant (panelists, presenters, discussants, etc.) in your session. Unless you prefer to conduct this research and write your own biographical descriptions of each of your session participants, you should request a biography from everyone in your session by May 3, 2020. Any contact information we might have can be found in the LERA Member Directory.

  • LERA staff also instructs participants to upload this information to our Box file, but, as Session Chair, it is ultimately up to you to obtain this information. If there is a better method for you to collect/share this information with your session participants, you are welcome to send them instructions that supersede the general information they will receive regularly from LERA staff.

  • The biographies are made available to all meeting attendees on the opening day of the conference, so the information shared should be something speakers are happy to make public. We encourage one-page flyers (either Word of PDF), tastefully designed, with photos and links, but even a single paragraph of text-only description is certainly acceptable. We also advise that files are named so that people understand its contents. For example, "Doe-Jane_Bio.pdf" works well, whereas "info-ver7.pdf" isn't as helpful.

  • It is also helpful if you, the chair of the session, also uploads your own bio to the Box file. This is because the third purpose of the biography is for LERA to make CLE credits available for the various sessions in the program, which are helpful to many of our attendees and may encourage attendance in your session if you have them. If we don't have bio's for all the speakers in the session, we may not be able to establish any CLE credits for that session.

5. Request papers and/or typical presentation files, also due May 3 Knowing what your session attendees will be presenting is also going to be an important function of chairing your session, and you should request to receive copies of any papers that will be presented in your session, and/or any other presentation files (PowerPoint slides, handouts, etc.) that will be shared. This will help you organize your session, assign discussants as needed, inform LERA of any changes that need to be made (has a paper or topic title changed?) to the online program, and discussants can then review the information that they are scheduled to critique. Lastly, these presentation files need to be kept on file by LERA to satisfy the requirements for offering CLE credits, as well. Any contact information we might have can be found in the LERA Member Directory.

6. Decide if you prefer to run an asynchronous session or synchronous session (see toolkit for details), and communicate this to session participants. Or, be creative with your session if you feel something works better for your content. Whichever model you choose, it can be a very good strategy to have recordings on hand for all presenters, panelists, and discussants. Even if live remarks are planned, technology has a way of being unpredictable and recorded remarks make an excellent back-up and ensure the show will go on. Be sure to set a date by which to receive these pre-recorded video files and ask to receive your files by that deadline. You can upload these to the Box file or have them do so.

7. More details about the shared Box file:

  • The Box file is a shared folder where all the meeting participants have access to upload their documents for the meeting, to help facilitate the transfer of files between presenters/panelists and chairs/discussants.

  • The Box folder can be found here: https://uofi.box.com/s/empjsz5ksrwpj84xsxn4jphbwv8814vp, and there is a folder in it for each session, listed by number first, then session title. You can login periodically and see what documents have been uploaded to your session's folder, and download/upload files as needed. Files can be uploaded directly or emailed to the Box at this email address: [email protected].

  • When you were granted access to this Box file, you received an invitation email (at your email address of record) from "[email protected]", so be sure to search your inbox for this email address if you have questions, or contact us at [email protected] with questions.

  • In rare instances, there may be a permissions issue with your email address and our Box file. In this situation, it can be easier to access Box by giving a different email permissions (like your Gmail or Yahoo account). If you encounter an issue with this, please send a request to [email protected] to access the Box file "LERA 72nd Annual Meeting, June 13-16, 2020, Cleveland" and provide an alternate email address for permissions.

  • The Box file is free to use for our meeting participants, so if you are asked to pay for the Box file, odds are good that the wrong button has been clicked somewhere in the navigation process. Please feel free to directly email with your session participants, and instruct them to directly email with you if at any time, you feel like the shared Box is not functioning for you as it should.

  • The files in the Box file will be shared with LERA meeting registrants at the start of the conference. This is very helpful for session participants because it means they no longer need to print or pack/ship 25 copies of their papers, their bios, their handouts, etc. for meeting attendees, as was required in the past.

8. Forward Contact Information for Session Participants to LERA – Can you please forward contact information for your session participants that may get added to your session lineup to [email protected]? We ask because we plan to send informative emails and mail out participant information at various times throughout the coming months, and if we don't have their contact information on file, you will need to relay this information directly to participants. We also need to add them to various permissions groups so they can access needed resources for the meeting. Any contact information we might have can be found in the LERA Member Directory.

9. Determine and Enforce Time Limits for Session Participants – At the virtual meeting, what were ninety minute sessions are being reduced to sixty minute sessions, with plenty of time reserved for questions and comments from the audience at the end of the session. Therefore, presenters/panelists should have no more than ten minutes each, depending on the number of participants in your session, to present their material, and discussants should have no more than five. You should determine and communicate these time limits to participants and you enforce the time limits at the meeting.

10. Publish in the LERA Proceedings If your session will have papers presented in it, then we would invite you to submit remarks as Chair (considered discussant remarks) for publication in the LERA Proceedings of the Annual Meeting. Please let us know by June 27, 2020 if you plan to publish; you will have until July 27, 2020 to actually submit remarks. Author guidelines can be found online, as well as the upload form. Participants in your session authoring and presenting papers and discussants (if any) would also invited and encouraged to submit their papers/remarks. Papers can be submitted anytime between now and July 27th online, and it’s no problem to submit a revised version later if need be.

11. Identify who will act as the virtual "Host" for your session; LERA needs to know by April 17. This is a new session role, and this individual will be in charge of the virtual complexities of running your session in real time, such as managing IM/chat discussion during the meeting, opening break-out rooms for attendees to interact one-on-one with meeting presenters, assisting those with technical difficulties, etc. This is a new role for the new virtual meeting format, and it is felt that the Chair of the session will not be able to conduct their Chair duties while monitoring the chatter, etc. Please encourage creativity as we are defining this role in 2020.

12. The session organizer or you, the chair, should complete the Virtual Session Information form by April 17; you can find it here: https://lera.memberclicks.net/virtual-session-information#/. This will confirm that you are going ahead with the session, who your host is, and if there are any changes that need to be made to the program.

13. If the decision is made to NOT go ahead with your session virtually, please inform LERA and all your session participants no later than April 17, but as early as practical. If you will not be going ahead with your session, and someone in your session still wants to participate in the meeting, send them to this form "Participants in Need of a Virtual Session" here: https://lera.memberclicks.net/participants-in-need-of-a-virtual-session#/.

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Session Presenters (Authors)

Thank you for participating in our upcoming LERA Annual Meeting as a Presenter. We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months.

1. Please familiarize yourself with the newest material on adjusting from a face-to-face to virtual environment:

2. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and in the final printed program that we will distribute on site.

3. Time limits for session participants – Sixty minutes is allotted for the session (please refer to online program for specifics), with time reserved for questions and comments from the audience. Therefore, participants are given about 10 minutes each max, depending on the number in the session, to present their material. Your session chair has been asked to determine and communicate these time limits to you and to enforce them at the meeting.

4. Forward Files and Bio by May 3rd – Please upload a copy of your paper to our Box file by May 3, 2020 to allow Chairs and Discussants time to review and prepare remarks, unless your chair has given you other instructions. In addition to your paper/presentation, you will also need to supply the Chair of your session with brief biographical remarks for yourself so that you can be introduced in the session. Files can be uploaded directly to Box or emailed to the Box at this email address: [email protected].

  • Your email address of record with LERA has been given permissions to the Box folder, but contact [email protected] if you have any issues. Should you need to contact your session chair and/or discussant(s), you can identify them using the online program, and any contact information we might have for them can be found in the LERA Member Directory.
  • If for some reason, you prefer not to use the Box file to share these files, then you should email all of your files to your session chair and session discussant (if any) by the deadline, and plan to print and bring 25 hard copies of your bio, your paper, and any handouts with you to the meeting. By uploading your files to the Box, you will not be required to bring hard copies to share with meeting attendees; attendees can simply download and print these materials on their own.

  • Updated versions of files can be uploaded later on, and files of the same name will overwrite previous versions.

5. Pre-record your remarks and send them to your Session Chair, or upload them to the Box file. Your session chair should let you know the date that this is due, and if they are recommending pre-recording of your remarks.

6. Publish in the LERA ProceedingsIf you are presenting a paper, then we invite you to publish it in the Proceedings of the LERA Annual Meetings. Please let us know by June 17, 2020 if you plan to publish; you will have until July 27, 2020 to actually submit remarks. Author guidelines can be found online, as well as the upload form.

7. Submit your paper to the LERA/ILR Review Best Paper Competition LERA and ILR Review invite participants in LERA’s Annual meeting to submit their papers to a joint Best Paper Competition. Selected papers will be considered for publication in the ILR Review. Complete papers must be submitted by July 15, 2020. Papers will be eligible for consideration if they are based on an accepted LERA submission that will be included in the annual meeting program and if they have not been selected for the LERA/AILR (Advances in Industrial and Labor Relations) Best Paper session. Submitted papers will undergo an initial review by LERA’s editorial committee, and a subset of papers will be selected to go through ILR Review’s peer review editorial process. Papers that are accepted by the ILR Review will appear in an upcoming volume with a designated section for LERA Best Papers. To submit your paper, go to http://lera.memberclicks.net/deadlines.

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Session Panelists

Thank you for participating in our upcoming LERA Annual Meeting as a Panelist. We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months.

1. Please familiarize yourself with the newest material on adjusting from a face-to-face to virtual environment:

2. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and in the final printed program that we will distribute on site.

3. Time limits for session participants – Sixty minutes is allotted for the session (please refer to online program for specifics), with time reserved for questions and comments from the audience. Therefore, participants are given no more than 10 minutes each, depending on the number in the session, to present their material. Your session chair has been asked to determine and communicate these time limits to you and to enforce them at the meeting.

4. Forward Presentation and Bio by May 3rd – Please upload a copy of your presentation to your session Chair and Discussant(s) (if any) by May 3 to allow them time to review and prepare remarks. In addition to your presentation, you will also need to supply the Chair of your session with brief biographical remarks for yourself so that they can introduce you. Unless otherwise instructed by your session chair, files should be uploaded to our box file here: https://uofi.box.com/s/empjsz5ksrwpj84xsxn4jphbwv8814vp. Files can be uploaded directly to Box or emailed to the Box at this email address: [email protected]. If you have any access issues, please contact [email protected] You can locate your session chair and discussants using the online program, and any contact information we might have for them can be found in the LERA Member Directory.

  • Your email address of record with LERA has been given permissions to the Box folder, but contact [email protected] if you have any issues.
  • If for some reason, you prefer not to use the Box file to share these files, then you should email all of your files to your session chair and session discussant (if any) by the deadline, then plan to print and bring 25 hard copies of your bio, your paper, and any handouts with you to the meeting. By uploading your files to the Box, you will not be required to bring hard copies to share with meeting attendees; attendees can simply download and print these materials on their own.

  • Updated versions of files can be uploaded later on, and files of the same name will overwrite previous versions.

5. Pre-record your remarks and send them to your Session Chair, or upload them to the Box file. Your session chair should let you know the date that this is due, and if they are recommending pre-recording of your remarks.

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Session Discussants

Thank you for participating in our upcoming LERA Annual Meeting as a Discussant. We are excited about this program and your involvement, and we hope you enjoy the conference. To help you prepare, please find information below that you will need in the coming months.

1. Please familiarize yourself with the newest material on adjusting from a face-to-face to virtual environment:

2. Verify program information – Could you take a moment to look up your session information in our online program? Is the listing accurate? If you have changes in the coming months, please let us know and we will update the information in the online program, and in the final printed program that we will distribute on site.

2. Time limits for session participants – Sixty minutes is allotted for the session (please refer to online program for specifics), with time reserved for questions and comments from the audience. Therefore, discussants are given no more than 5 minutes each, depending on the number in the session, to present their material. Your session chair has been asked to determine and communicate these time limits to you and to enforce them at the meeting.

3. Receive Papers by May 3rd – You will need to upload a brief biographical sketch for yourself in the Box file by May 3rd here: https://uofi.box.com/s/empjsz5ksrwpj84xsxn4jphbwv8814vp. Files can be uploaded directly to Box or emailed to the Box at this email address: [email protected]. We have requested that session participants upload a copy of their paper/presentation to our shared Box file by May 3 so you can access them and have time to review and prepare your remarks/critique. If you have a question about accessing the Box file, send an inquiry to [email protected]. If these materials aren't uploaded by May 3rd, please check with your session chair. You can locate your session chair using the online program, and any contact information we might have can be found in the LERA Member Directory.

4. Publish in the LERA Proceedings If papers are presented in your session, then we would invite you to submit discussant remarks for publication in the LERA Proceedings of the Annual Meeting. Please let us know by June 17, 2020 if you plan to publish; you will have until July 27, 2020 to actually submit remarks. Author guidelines can be found online, as well as the upload form.

5. Pre-record your remarks and send them to your Session Chair, or upload them to the Box file. Your session chair should let you know the date that this is due, and if they are recommending pre-recording of your remarks. Discussants have a recommended general time time frame of five minutes for remarks.

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Session Hosts

This is an all-new role in 2020! With LERA's new virtual format, you are invited to learn everything you can about hosting a virtual meeting and sending us your suggestions. We envision the host managing IM chatter, pushing out polls to meeting attendees, opening break-out rooms for one-on-one interaction between speakers and attendees, tweeting in real time with meeting material, and acting as general help and resource for those who might be struggling to join the meeting virtually. Please let us know if this role is of interest to you by emailing [email protected].

1. For now, please familiarize yourself with the newest material on adjusting from a face-to-face to virtual environment:

2. Stay tuned for more information in May about this role.

3. We will likely conduct a few test sessions for hosts prior to the conference. 

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Poster Session Presenters

Summary of poster session guidelines are as follows:

  1. Please upload art/photo of your poster for display online.
  2. Prepare five minutes of pre-recorded remarks about your poster/research, and upload the file to Box.
  3. If there are other instructions, the poster session chair will reach out to you with details.
  4. Upload your brief abstract (100 words) and your completed Author Agreement Form online at https://illinois.edu/fb/sec/5565808 by June 27, 2020.

Click here for the original complete poster session guidelines so you can see what the format/poster art is supposed to resemble.

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Publication in LERA's Online Proceedings of the LERA Annual Meetings

Papers presented at the meeting are invited to be published in the Proceedings of the 2020 LERA Meetings. A copy of the author instructions is linked below, to help prepare for publication. Authors will need to let us know whether or not they intend to publish in the Proceedings by six weeks after the last day of the meeting. (See author guidelines for forms, deadlines, instructions.) LERA wants to publish your paper in the proceedings even if it appears in another journal, as long as the other publisher is informed and gives permission. You can upload your paper files anytime between now and the conference using the upload form linked below.

SHARE YOUR EXPERTISE: If you are not presenting a paper but are acting as a panelist on a topic, LERA still wishes to share your expertise by posting an electronic resource on our Members’ Only Online Library. Please upload your PowerPoint presentations, handouts, etc. to the upload form below by June 27, 2020 to be posted online, and note that this is "Conference Content" to be uploaded.

PROCEEDINGS AUTHOR GUIDELINES | PAPER/ABSTRACT/FILE UPLOAD

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Industry Council Co-chairs

  1. Industry Council sessions are held in conjunction with the entire program. If you submitted a session proposal by November 15 and it was accepted by the program committee, please allow about 10 minutes per speaker, and reserve some time for questions and answers from the audience, as well as some time for your Industry Council Business Meeting. It is the job of the Chair or Co-Chairs of the session to determine and communicate speaker time limits to presenters and the Chairs are asked to enforce them at the meeting.

  2. To promote your meeting to the rest of your membership, please send an announcement to [email protected] to forward to your IC membership if you haven't already done so. You can plan to update this message periodically; we are happy to send out additional announcements. When we send this message, it's a good time for you to include a call for any volunteers (such as Webmaster for your Council Website!) or interested parties to serve as future Co-Chairs, if needed or if your bylaws require it, etc. Your IC information (bylaws, mission, charter, as applicable) can be found at the LERA website: http://www.leraweb.org/industry-councils.

  3. Please plan to hold a brief business meeting during your session to review, renew, or amend Council Bylaws, discuss section business, and hold any Officer or Co-Chair elections required by your bylaws. Directly following your business meeting, please plan to let us know of any new Co-Chairs (and their contact information), changes in bylaws, IC business,etc. Your Council meeting is the perfect opportunity to plan a session program to submit to the LERA Program Committee by the November 2020 deadline for next year's meeting.

  4. If you didn't submit a session proposal to the Program Committee, but you would still like to conduct a business meeting of your Industry Council, you will need to send a request for a meeting to [email protected] Currently, these can be scheduled on Saturday, Sunday, or Monday of the conference. Space is limited, so please let us know right away.

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Interest Section Co-conveners

  1. Interest Section sessions are held in conjunction with the entire program. If you submitted a session proposal by November 15 and it was accepted by the program committee, then please plan ninety minutes for the session, with time reserved for questions and comments from the audience. Therefore, each participant in your session will be given about 10-12 minutes each, depending on the number in the session, to present their material. The chair should determine and communicate these time limits to you and is asked to enforce them at the meeting.

  2. To promote your meeting to the rest of your membership, please send an announcement that we can forward if you haven't already done so. You can plan to update this message periodically; we are happy to send out additional announcements. When we send this message, it's a good time for you to include a call for any volunteers from your section to serve as readers for the refereed papers competition next year and a call for interested parties to serve as future conveners for your section, if your bylaws require it. Bylaws can be at the LERA website: http://www.leraweb.org/interest-sections.

  3. Please plan to hold a brief business meeting during your section meeting to review section business, and hold any officer or co-convener elections required by your bylaws. Directly following your business meeting, please plan to let us know of any new Co-conveners (and their contact information), changes in bylaws, Section business, and who the readers will be that will represent your section for our next annual LERA Competitive Papers. Your Section meeting is the perfect opportunity to plan a session program to submit to the LERA Program Committee by the November 2020 deadline for next year's meeting.

  4. If you didn't submit a session proposal to the Program Committee, but you would still like to conduct a business meeting of your Interest Section, you will need to send a request for a meeting to [email protected] Currently, these can be scheduled on Saturday, Sunday, or Monday of the conference. Space is limited, so please let us know right away.

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Committee Chairs

  1. Please encourage your committee members to attend your meeting, and forward to them emails you receive from LERA, as you receive them, with with updates and details.

  2. Send us your agenda, reports, attachments, etc., if any, by May 3, 2020 so that we can incorporate these into your committee information and board meeting packets. Also, please let us know if you wish to attend the Sunday, June 14, 2020 LERA Executive Board meeting, Friday from 8:30 - 10 am, and if you have any items for the agenda.

PARTICIPANT COMMUNICATION ARCHIVE

Date
 Review Program and Send Corrections 01-14-2020
 Registration Opens in February: Next Steps, Deadlines, Links 01-30-2020
 New Virtual Meeting: FAQ, Toolkit, Next Steps 04-02-2020
   


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